Posts Tagged ‘Office Manager’

Congressman Bill Posey (R-FL-15) is seeking a Scheduler/Office Manager for his Washington, DC office.  Ideal candidates must possess exceptional organizational skills, a keen attention to detail, and the equanimity required to manage the Member’s schedule and support him in a dynamic, fast-paced environment.  Primary responsibilities include, but are not limited to, developing the Member’s DC schedule, coordinating travel, managing interns, ensuring office operations run well, and handling general systems administration.  Must be able to multi-task effectively, adapt quickly, and be pro-active.  A positive attitude and the ability to work seamlessly in a team are essential.  Prior scheduling experience is preferred but not required.  Interested applicants should email their resume to email hidden; JavaScript is required with “Scheduler Position” in the subject line.

Northeastern Democratic Senator seeks an experienced Office Manager to handle administrative operations in the Washington, D.C. office.  Responsibilities include the preparation of the annual budget; oversight and implementation of the office budget; tracking staff leave and travel records; processing vouchers for office expenses, maintaining office equipment, furniture and supplies; serving as the office emergency coordinator and other special projects.  Candidate will coordinate operations with the state offices and work closely with members of the Senior Staff to facilitate successful office operations.  Senate or House experience preferred.  Salary commensurate with experience.  Office is an equal opportunity employer.  Please e-mail a cover letter and resume to email hidden; JavaScript is required with 221746 as the job referral number in the subject line.

Alabama Democrat seeks an energetic, motivated and organized individual with strong interpersonal skills to manage a fast-paced front office as the Staff Assistant/Office Manager. Applicants must possess an upbeat positive attitude and ability to work well in a team environment. Applicants must also be detail oriented, friendly and professional. Responsibilities will include answering phones, managing incoming mail, coordinating tours for constituents, submitting flag requests, selecting and managing interns, writing constituent correspondence, and any other projects the staff may require. Employee will also help maintain office computers, office supplies, and will serve as the District office contact. Knowledge of the legislative process, excellent oral and written communication skills and Alabama ties are a plus. Previous work experience is highly valued. Please email cover letter, resume, references, and a writing sample to email hidden; JavaScript is required. No drop-ins or calls, please!! This office has a commitment to diversity and minority applicants are encouraged to apply.

Congressman Greg Walden (OR-2) from Oregon is seeking an experienced scheduler to manage scheduling in his district offices.  The district is one of the largest in the country, encompassing 70,000 square miles.  The job could be based in beautiful Bend (central Oregon) or Medford (southern Oregon).  Due to the unique and constantly busy nature of the congressional arena, we are looking for someone who has experience working for a busy Member of Congress and understands the scheduling needs that come with a constantly busy district and Washington DC life.  Congressman Walden has three district offices, and very dedicated and likable district staffers.  We hope to find an experienced DC or district scheduler who might want a change of scenery or is currently working for a retiring member, etc. The main district cities of Bend and Medford, Oregon are highly desirable locations to live and raise a family or retire in, with abundant year-round outdoor activities, low cost of living, and  newly constructed airports with connections to major cities.  Our district offices in Bend and Medford are very employee-friendly and located in the heart of each town’s downtown area.  This job would work closely with our DC Executive Assistant/Scheduler, who worked for Congressman Walden in one of our district offices before moving to DC a year ago and would be a very good “teacher” about the district particulars.  Congressman Walden commutes home to Oregon most weeks of the year, and travels throughout the large district frequently.  The office employs a teamwork approach to our busy and diverse schedule, and we’re looking for someone who can help make district event and travel planning successful.  If you are interested, please email your resume and anything you think relevant for the office to consider to email hidden; JavaScript is required, and we will be in touch. The job is open now.

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Moderate Democratic Senator is seeking a responsible, organized, and experience manager with excellent communication skills to handle all administrative aspects of the office. Tasks required are maintaining staff leave and travel records, maintaining office budget and processing vouchers for office expenses, procuring supplies and equipment, intern recruitment and supervision, advertisement of office vacancies, recommending appropriate candidates for interviews, and other special projects that are required occasionally. Candidate will coordinate operations with the state office and will act as the Office Emergency Coordinator. This individual will work closely with the Chief of Staff, Legislative Director, state staff, and committee staff to facilitate successful office operations. Applicants must have superior organizational skills, strong people skills, poise, multitasking ability, patience, and humor. Please e-mail a cover letter and resume to email hidden; JavaScript is required with 221603 as the job referral number in the subject line.

Senior Democratic Member seeking qualified candidates for scheduler and office manager job in his Washington DC office. Job duties include: managing comprehensive scheduling system; making Member’s travel arrangements; processing executive correspondence. Office manager duties include vouchering; budget management; maintaining office supplies and other tasks as assigned by the Chief of Staff. This is a very demanding position that requires someone used to working under pressure and managing multiple assignments simultaneously. Prior full-time executive assistant experience (or equivalent) is required. Preference will be given to applicants with Hill scheduling experience. California ties are a plus. Please email a resume and cover letter to email hidden; JavaScript is required. No phone calls or drop-ins please.

Republican freshman Member seeks a detail oriented, highly organized and self-motivated individual as a Scheduler/Office Manager. Candidate will prepare the daily schedule for the member, and prepare detailed itineraries, including important numbers, locations and contact names; prepare monthly projected schedules; brief the member on all scheduling activities and requests of the Washington, D.C., and district offices; coordinate the Congressman’s travel, ground transportation, and lodging; respond to all invitations, either by written correspondence or by personal telephone call. Candidate will also handle some office management duties such as processing thank-you notes. Candidate will work well under pressure and handle stress. Must have a flexible schedule as job includes long hours, nights, and weekends and other duties as assigned. Bachelor’s degree is required with at least two years of office experience. At least one year working in a congressional office is beneficial and West Virginia ties a plus. Must have strong telephone skills, strong oral and written communication skills, and the ability to exercise discretion and independent judgment with respect to prioritization of and recommendations on appointments. Thoroughness and careful attention to detail is an absolute must. Please email resumes to: email hidden; JavaScript is required.

House Republican Conference Chairman Jeb Hensarling is searching for an experienced Scheduler/Office Manager.  The ideal candidate for this Washington, DC-based position is well organized and has previous experience as a scheduler on Capitol Hill.  The duties include, but are not limited to: managing the Congressman’s daily schedule and travel, supervising Staff Assistant and interns, assisting with office budget and payroll, managing office equipment purchases and inventory, maintaining franked mail records, and monitoring office compliance with House rules.  Texas ties are a plus.  Please send resume and brief cover letter to email hidden; JavaScript is required.  No faxes or drop-offs please.

Congressman-elect Tim Griffin (AR-02) is seeking a Scheduler for his Washington, D.C. office. Successful candidates must possess initiative, have the ability to multi-task in a fast paced environment, be able to prioritize tasks, and have strong organizational, interpersonal, writing and communication skills.  Scheduling responsibilities include, but are not limited to:  scheduling and managing the Member’s calendar in both Washington and the district, and making travel arrangements for the Member.  Additional responsibilities include monitoring office supplies, tracking employee leave, and ensuring that all staff comply with established office protocols. Strong Arkansas ties are required.  Resumes and cover letters should be sent to email hidden; JavaScript is required with “Scheduler” in the subject line.

Congressman Duncan Hunter (CA-52) is looking to hire a scheduler/office manager in his Washington, DC office.  Responsibilities include:  scheduling in both Washington and California, making travel arrangements for the member, ordering and tracking office supplies, helping with tours and flags as needed, and completing other clerical work.  Candidates must possess initiative, work well with others, have strong organizational skills, and have the ability to multi-task.  San Diego ties are a plus.  Interested applicants are asked to send a cover letter and resume to email hidden; JavaScript is required with “Scheduler” in the subject line of the email.

Congressman-elect Chip Cravaack seeks well-rounded candidates for various positions. A minimum of 1 year experience on Capitol Hill is required for staff positions – no Hill experience required for intern positions. Candidates must be confident, organized, highly motivated, self-directed, and possess excellent people skills. The office environment is fast paced, and will be very demanding – this requires someone used to working under pressure and managing multiple assignments simultaneously. Applicants should submit a 1-page resume detailing experience and specifically list desired position. One page cover letter should also be included addressing applicant’s skills, experience on Capitol Hill, and ties to Minnesota. Ties to Northern Minnesota a significant plus. Resumes should be sent to email hidden; JavaScript is required with applicants first and last name in the subject line as well as the position  Please no calls.

The Republican Staff of the Select Committee on Energy Independence and Global Warming is seeking an office manager/press assistant. The position will assist with all staff-support activities.  These responsibilities include, but are not limited to, administrative and payroll paperwork, budget oversight, staff-requested assistance with research, and other miscellaneous tasks.  Further, the position will serve as intern coordinator and be responsible for acquiring interns and overseeing intern activities.  The position will also assist the Communications Director with daily clips and press releases.  To apply, please send your resume and cover letter to email hidden; JavaScript is required or fax it to 202-225-0095.

Office of a Senior Progressive Democratic Representative is looking for an Office Manager with scheduling, coordinating and some budget responsibilities.  Ideal candidates will be highly detail oriented, capable of working in a fast paced environment, and be able to deal with interruptions all day long.  Ideal candidates should like working in politics, have some Hill experience and want to be on an administrative career path. Interested candidates should send a resume and cover email to email hidden; JavaScript is required.

Rep. John Fleming M.D. (LA-04) is seeking a highly motivated individual to fill the position of Scheduler/Office Manager. Responsibilities include processing all Washington scheduling requests, coordinating Member and staff travel to and from the district, processing and handling the administrative portion of a congressional office.  Ideal candidate must have exceptional organizational and communication skills and be willing to work in fast pace setting. Knowledge of Microsoft Outlook is required.  Hill or other scheduling experience is a major plus.  Starting pay commensurate with experience.  Please send resume and cover letter to email hidden; JavaScript is required.  Please reference the scheduler opening in subject line.  Address your email to the Chief of Staff, Mr. Dana Gartzke.

Congressman Steve Scalise (LA-01) seeks an organized and detail oriented Scheduler/Office Manager for his DC office.  Responsibilities include, but are not limited to, handling DC and district scheduling requests for the Member, coordinating travel for Member and staff, and managing office procurement.  Ideal candidate must have the ability to work in a fast-paced environment and prioritize responsibilities.  Please send resumes to email hidden; JavaScript is required.  No phone calls please.

Progressive Midwestern Democrat seeks a Scheduler/Office Manager to manage all aspects of the DC and District Schedule. The Scheduler maintains the Representatives’ official schedule, travel plans, and related records.  This position also acts as a liaison for the Representative with the staff, public and other Members of Congress.  The Scheduler/ Office Manager prepares detailed itineraries for the Representative, including important numbers, locations and contact names; Prepares monthly projected schedules for the Representative; Briefs the Representative on all scheduling activities and requests of the Washington, D.C. and district offices; Schedules all staff meetings and briefings involving the Representative; Makes reservations for the Representative’ s air travel, ground transportation, and lodging; Submits vouchers for travel and expense reimbursement to the staff member responsible for submitting office bills for payment; Reviews the Representative’ s mail and invitations and responds to all invitations, either by written correspondence or by personal telephone call;  Ensures that the Representative is provided with briefing materials for each event by coordinating with event participants and the appropriate legislative and/or district staff; Monitors the Representative’s incoming telephone calls, takes messages, and returns calls as requested.

Requirements:

A successful candidate should have Bachelor’s Degree and at least one year of relevant work experience, experience on the Hill a plus. Attention to detail, ability to work well under pressure and handle stress are a must. Must be able to accept performance- based criticism and direction and work a flexible schedule including long hours, nights, and weekends. Ohio ties preferred.

Applicant Instructions:

Interested applicants should send their cover letter, resume, and references to email hidden; JavaScript is required. Please use “Scheduler” in the subject line.

Office of Midwestern Democrat is seeking applicants for a Staff Assistant/Office Manager position. Candidates must be well-organized and able to manage many different detailed tasks.  Person must be able to work in a team in a fast-paced
environment.  The responsibilities of this position include managing constituent mail via IQ, answering phones, greeting visitors, and recruiting and managing the interns.  Duties include responding to constituent requests and maintaining office reports and administrative files/records.  At least one year of previous Hill experience or office manager experience required.  Working knowledge of IQ is required for this position.  Excellent writing and editing skills required.  Minnesota ties a plus.  Please email resumes and cover letters to  email hidden; JavaScript is required.  Deadline for accepting applications is Friday, October 30, 2009.  No faxes or walk-ins please.