Please enable JavaScript to access this page. Scheduler/Executive Assistant – New York House Republican
Find us on Facebook
Capitol Hill Jobs Links
U.S. House Jobs
U.S. Senate Jobs
White House Jobs
Capitol Hill Jobs Posts by Day
December 2019
M T W T F S S
« May    
 1
2345678
9101112131415
16171819202122
23242526272829
3031  

Scheduler/Executive Assistant – New York House Republican

Northeastern Republican Member of Congress seeks full time Scheduler/Executive Assistant for their Washington D.C. office. The Scheduler/Executive Assistant maintains the Congressman’s official schedule, travel plans, and related records.  This position also acts as a liaison for the Congressman with the staff, public and other Members of Congress.

ESSENTIAL JOB FUNCTIONS:

* Prepares the daily schedule for the Congressman and distributes copies to the Washington, D.C. and district offices;
* Prepares detailed itineraries for the Congressman, including important numbers, locations and contact names;
* Prepares monthly projected schedules for the Congressman;
* Briefs the Congressman on all scheduling activities and requests of the Washington, D.C. and district offices;
* Schedules all staff meetings and briefings involving the Congressman;
* Coordinates scheduling of press, interviews, radio and television time with the Press Secretary;
* Coordinates photo opportunities with constituents;
* Makes reservations for the Congressman’s air travel, ground transportation, and lodging;
* Submits vouchers for travel and expense reimbursement to the staff member responsible for submitting office bills for payment;
* Reviews the Congressman’s mail and invitations;
* Responds to all invitations, either by written correspondence or by personal telephone call;
* Maintains files of invitations that have been declined, accepted, or that are tentative/pending;
* Ensures that the Congressman is provided with briefing materials for each event by coordinating with event participants and the appropriate legislative and/or district staff;
* Monitors the Congressman’s incoming telephone calls, takes messages, and returns calls as requested;
* Places outgoing calls for the Congressman and maintains a record of calls;
* Maintains the Congressman’s files, including notes, correspondence, and all information relating to travel;
* Acts as a liaison for constituents and other individuals when they visit the Congressman;
* Acts as a liaison between the Congressman and other Members, committee staff, White House, and government offices and agencies to arrange for the Congressman’s attendance at meetings or to coordinate travel plans;  and
* Maintains a good working relationship with the Congressman, staff and constituents.

EDUCATION/EXPERIENCE:

At least one-two years working in a congressional office is preferred. Experience making travel reservations and arrangements.  Alternatively, three to five years of related work experience.

SKILLS AND KNOWLEDGE REQUIRED:

* Strong telephone skills;
* Strong oral and written communication skills;
* Ability to exercise discretion and independent judgment with respect to prioritization of and recommendations on appointments;
* Strong organizational and filing skills;
* Careful attention to detail;
* Ability to perform essential job functions above;
* Ability to work cooperatively and courteously with others;
* Temperament to communicate with a variety of personalities in a tactful, pleasant, and professional manner; and
* Thorough knowledge of office administration, policies, practices, and procedures.

WORKING CONDITIONS:

* Work is mainly performed in an office environment.  Noise levels are usually moderate; and
* Ability to work in a small work station without an expectation of privacy.

Please email resume to nyrepjobs@gmail.com.

Leave a Reply

Enter Captcha *

Search
Categories
  • Bi-partisan (61)
  • Bi-partisan Jobs (13)
  • Capitol Hill Jobs (4)
  • Capitol Hill Jobs – Democrat (3)
  • Committee Staffer (1)
  • Counsel (1)
  • Democratic Jobs (3867)
  • Distrct Jobs (2)
  • District Jobs (193)
  • Driver (2)
  • Independent (16)
  • Independent Jobs (1)
  • Non-partisan (63)
  • Non-Partisan Jobs (32)
  • Republican Jobs (2945)
  • Staff Assistant (2)
  • State Jobs (117)
  • Uncategorized (506)
  • Unknown Party (59)
Archives