Please enable JavaScript to access this page. Scheduler/Executive Assistant – Congresswoman Donna Edwards (D-MD)
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April 2020
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Scheduler/Executive Assistant – Congresswoman Donna Edwards (D-MD)

Maryland Democrat seeks an experienced and extremely well organized individual with strong attention to detail to serve as Scheduler and Executive Assistant (reporting to the Chief od Staff).  Responsibilities include developing and executing the Member’s active Washington and district schedule, making travel arrangements, driving the Member, and coordinating with the Chief of Staff and District Office.

• Maintain the Member’s official schedule, travel plans, and related records.

Scheduling Duties
• prepares the daily schedule for the Member, and distributes copies to the Washington, DC, and district offices;
• prepares detailed itineraries for the Member, including important numbers, location and contact names;
• prepares monthly projected schedules for the Member;
• briefs the Member on all scheduling activities of the Washington, DC, and district offices and makes recommendations on proposed future meetings;
• schedules all staff meetings and briefings;
• coordinates scheduling of press, interviews, radio and T.V. time with the Press Secretary; and
• coordinates photo opportunities with constituents.

Travel Duties
• makes reservations for the Member’s air travel, ground transportation, and lodging.

Mail/Invitations Duties
• reviews the Member’s invitations;
• responds to all invitations, either by written correspondence or by personal telephone call;
• maintains files of invitations that have been declined, accepted, or that are tentative/pending; and
• ensures that the Member is provided with briefing materials for each event.

Administrative Duties
• maintains the Member’s files, including notes, correspondence, and all information relating to travel;
• organizes documentation and materials for the Member’s annual financial disclosure report;
• acts as a liaison for constituents and other visitors that drop by to see the Member;
• acts as a liaison between the Member and other Members, committee staff, White House, and government offices and agencies to arrange for the Member’s attendance at meetings or to coordinate travel plans; and
• performs other duties as assigned.

Preferred candidates will possess sharp interpersonal and communication skills, a sense of humor and the ability to prioritize, multitask, and operate in a fast-paced environment. Previous Hill experience preferred – this is not an entry level position.

• at least 2 years of office experience;
• strong telephone skills;
• strong oral and written communication skills;
• ability to exercise discretion and independent judgment with respect to prioritization of and recommendations on Member appointments;
• proficiency in word processing;
• strong organizational and filing skills;
• thoroughness and careful attention to detail;
• experience making travel reservations and arrangements;
• ability to work cooperatively and courteously with others;
• temperament to communicate with a variety of personalities in a tactful, pleasant, and professional manner; and
• availability to work long hours and at night.

Qualified applicants should submit a resume and cover letter to with “Scheduler Position” in the Subject line.

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