Please enable JavaScript to access this page. Office Manager/Scheduler – Congressman Thomas Massie (R-KY)
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Office Manager/Scheduler – Congressman Thomas Massie (R-KY)

Position Available: Office Manager/Scheduler
Vacancy Announcement Number: MEM-065-17
Office/Location: U.S. House of Representatives, Washington, D.C.
Closing Date: April 1, 2017
Salary Level/Range: $75,000-$85,000
Proposed Starting Date: Immediate
Job Summary:

The Office Manager/Scheduler assists in the overall operation, logistics, and compliance of the D.C. office of Congressman Thomas Massie.

ESSENTIAL JOB FUNCTION: SUPERVISORY

Carries out responsibilities in accordance with office policy and applicable laws. Responsibilities include training support staff employees; planning, assigning and directing work of support staff employees.

MAIN AREAS OF RESPONSIBILITY

Scheduling
* Coordinates with Congressman on a daily basis, schedules appointments, events, and manage general demands on the Congressman’s time;
* Prepares weekly schedules for Congressman, including details of names, times, places, and topics to be discussed;
* Provides staff with Congressman’s schedule, ensuring that relevant staff are notified of meetings and events;
* Manages travel arrangements for Congressman and staff, including lodging, transportation, ticketing, etc.;
* Reviews invitations and prepare responses;
* Coordinates with district staff;
* Works a flexible schedule including long hours, nights, and weekends;
* Performs other duties as assigned;

Budget/Finance/Payroll
* Manages the MRA
* Monitors expenditures
* Pays bills
* Processes reimbursements

House Ethics and Compliance
* Monitors and ensures the Office’s compliance with House Rules

General Office Functions
* Maintains and updates, as necessary, an employee handbook and policy manual for theoffice;
* Provides orientation and training for new staff;
* Assists departing employees with necessary administrative procedures (i.e., returning keys, House I.D. cards, and other office property; obtaining forwarding addresses, work
files, and records);
* Administers parking space assignments for office;
* Maintains confidential medical files, as necessary, for all staff members, including interns and volunteers;
* Maintains emergency information sheets for each staff member;
* Maintains leave and time records for the Washington, D.C. staff;
* Manages office supplies for the Washington, D.C. and district offices;
* Orders business cards for the Washington, D.C. and district office staff;
* Supervises the reception desk, mail operations and the administrative files and personnel records;
* Assumes responsibility for overall office appearance and layout;
* Assists the staff in all mass mailings and ensures that quarterly mass mailing reports are filed;
* Maintains borrowing lists and staff borrowing I.D.’s for the Library of Congress;
* Assists staff in scheduling House or Capitol rooms for outside group functions;
* Maintains a good working relationship with the Member, staff and constituents;
* Accepts performance based criticism and direction;
* Meets attendance requirements as established by the office;
* Works under pressure and handles stress;
* Responsible for responding to ADA and OSHA questionnaires;
* Works a flexible schedule including long hours, nights, and weekends; and
* Performs other duties as assigned.

EDUCATION/EXPERIENCE REQUIRED

At least two years of office management experience. At least one year of working in a congressional office. Alternatively, five years of related work experience.

SKILLS AND KNOWLEDGE REQUIRED

* Thorough knowledge of the Members’ Congressional Handbook and House Rules;
* Provides necessary organization, supervisory, leadership and motivation to manage office operations;
* Ability to perform essential job functions above;
* Ability to work cooperatively and courteously with others;
* Temperament to communicate with a variety of personalities in a tactful, pleasant, and professional manner;
* Strong leadership and organizational skills;
* Ability to manage multiple tasks and projects;
* Thoroughness and careful attention to detail;
* Knowledge of office policies, practices and procedures;
* Knowledge of office computer applications; and
* Proficiency in word processing.

WORKING CONDITIONS

Noisy, hectic, fast-paced, unpredictable environment with large number simultaneous tasks.

Qualified candidates please submit resume to chris.mccane@mail.house.gov.

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