Please enable JavaScript to access this page. Office Manager/Scheduler – Congressman Thomas Massie (R-KY)
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Office Manager/Scheduler – Congressman Thomas Massie (R-KY)

Position Available: Office Manager/Scheduler
Vacancy Announcement Number: MEM-065-17
Office/Location: U.S. House of Representatives, Washington, D.C.
Closing Date: April 1, 2017
Salary Level/Range: $75,000-$85,000
Proposed Starting Date: Immediate
Job Summary:

The Office Manager/Scheduler assists in the overall operation, logistics, and compliance of the D.C. office of Congressman Thomas Massie.


Carries out responsibilities in accordance with office policy and applicable laws. Responsibilities include training support staff employees; planning, assigning and directing work of support staff employees.


* Coordinates with Congressman on a daily basis, schedules appointments, events, and manage general demands on the Congressman’s time;
* Prepares weekly schedules for Congressman, including details of names, times, places, and topics to be discussed;
* Provides staff with Congressman’s schedule, ensuring that relevant staff are notified of meetings and events;
* Manages travel arrangements for Congressman and staff, including lodging, transportation, ticketing, etc.;
* Reviews invitations and prepare responses;
* Coordinates with district staff;
* Works a flexible schedule including long hours, nights, and weekends;
* Performs other duties as assigned;

* Manages the MRA
* Monitors expenditures
* Pays bills
* Processes reimbursements

House Ethics and Compliance
* Monitors and ensures the Office’s compliance with House Rules

General Office Functions
* Maintains and updates, as necessary, an employee handbook and policy manual for theoffice;
* Provides orientation and training for new staff;
* Assists departing employees with necessary administrative procedures (i.e., returning keys, House I.D. cards, and other office property; obtaining forwarding addresses, work
files, and records);
* Administers parking space assignments for office;
* Maintains confidential medical files, as necessary, for all staff members, including interns and volunteers;
* Maintains emergency information sheets for each staff member;
* Maintains leave and time records for the Washington, D.C. staff;
* Manages office supplies for the Washington, D.C. and district offices;
* Orders business cards for the Washington, D.C. and district office staff;
* Supervises the reception desk, mail operations and the administrative files and personnel records;
* Assumes responsibility for overall office appearance and layout;
* Assists the staff in all mass mailings and ensures that quarterly mass mailing reports are filed;
* Maintains borrowing lists and staff borrowing I.D.’s for the Library of Congress;
* Assists staff in scheduling House or Capitol rooms for outside group functions;
* Maintains a good working relationship with the Member, staff and constituents;
* Accepts performance based criticism and direction;
* Meets attendance requirements as established by the office;
* Works under pressure and handles stress;
* Responsible for responding to ADA and OSHA questionnaires;
* Works a flexible schedule including long hours, nights, and weekends; and
* Performs other duties as assigned.


At least two years of office management experience. At least one year of working in a congressional office. Alternatively, five years of related work experience.


* Thorough knowledge of the Members’ Congressional Handbook and House Rules;
* Provides necessary organization, supervisory, leadership and motivation to manage office operations;
* Ability to perform essential job functions above;
* Ability to work cooperatively and courteously with others;
* Temperament to communicate with a variety of personalities in a tactful, pleasant, and professional manner;
* Strong leadership and organizational skills;
* Ability to manage multiple tasks and projects;
* Thoroughness and careful attention to detail;
* Knowledge of office policies, practices and procedures;
* Knowledge of office computer applications; and
* Proficiency in word processing.


Noisy, hectic, fast-paced, unpredictable environment with large number simultaneous tasks.

Qualified candidates please submit resume to

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